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Eportfolio Software update: Wednesday 19th November 2025 7am - 7:30am

On Wednesday, 19th November 2025, we'll be updating Eportfolio to introduce a range of new enhancements.
Release notes
Full details of the changes can be found here.
Scheduled Downtime
Please note that there will be a brief service interruption between 7:00 and 7:30 AM on the day of the update.
Action required
To avoid any data loss, make sure you're logged out and have saved all work before 7:00am.

Enable tracking Off-The-Job (Actual vs Expected)

Jade Pimblott

Modified on: Fri, 23 Dec, 2022 at 9:29 AM

User Roles

This feature can be used by the following user roles:

Centre Manager

Centre Setting

Calculate Expected OTJ to date

To enable OTJ tracking, so you are able to see the learners actual OTJ compared to the expected, follow the steps below.

Click Centre on the left hand navigation bar
Click Settings
Scroll down to Miscellaneous
Within the Timesheets sub-heading click Calculate Expected OTJ to date
Set your thresholds for comparing

The calculation for Expected OTJ:

Learners with a start date before 01/09/2022:

=(Weeks to date/Duration (Wks)) * Target OTJ

Learners with a start date on or after 01/09/2022:

=(Weeks to date/Duration (Wks)) * Planned OTJ

You can also report on your learners OTJ through the Learners Expected OTJ Progress report.

Terminology

Please note that the terminology used in this article may be different depending on your Centre.