Overview
Centre Managers can now create and manage custom journal fields using the Look‑up Tables feature. These fields allow Centres to tailor the learner journal to capture the information required for programme, regulatory or organisational needs.
User Roles
This feature can be used by:
- Centre Manager
Steps
How to Create a Journal Field
- Click Centre on the navigation bar.
- Navigate to Look‑up Tables.
- Select Journal Fields.
- Click Create Field.
- Click Create New Field.
- Enter the field details:
- Field Name: A clear label for the field.
- Display Text: The text shown to users within the journal.
- Input Type: Choose Multi Line or Single Line.
- Length: Set the character limit for the field.
- Field Order: Choose where this field appears in the journal.
- Click Save.
Field Order Notes
The order in which fields appear in the learner journal reflects the order set in the Look‑up Tables → Journal Fields page.
To change the order, use the Actions menu beside each field to move it up or down.
Tips & Notes
- Create clear and descriptive field names to ensure consistency across your Centre.
- Use Multi Line for reflective entries or longer responses.
- Use Single Line for short, structured data (e.g., numeric or labelled inputs).
- Journal fields can be edited or reordered at any time.
Terminology
The terminology used in this article may differ depending on your Centre's configuration.
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Need Help?
If you experience any issues or have questions, please contact Onefile Support or your internal support team.